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Timely Warning Policy

Statement
It is the responsibility of the University Police to notify the University community in a timely manner when a reported crime occurs on or near the University campus which represents an ongoing threat to the University community.

Purpose
To outline a process that ensures that the University community is notified promptly with accurate information in the event of a reported crime in which there could be an ongoing threat to the community or additional incidents in the future.

WHO SHOULD READ THIS POLICY
VUU Students, Faculty, Staff, Visitors

 

Related Documents
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) federal statute codified at 20 U.S.C. § 1092(f), with implementing regulations in the U.S. Code of Federal Regulations at 34 C.F.R. 668.46.

Definitions
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act)
This Act is a federal statute codified at 20 U.S.C. § 1092(f), with implementing regulations in the U.S. Code of Federal Regulations at 34 C.F.R. 668.46.

The Clery Act requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their respective campuses. Compliance is monitored by the United States Department of Education, which can impose civil penalties, up to $27,500 per violation, against institutions for each infraction and can suspend institutions from participating in federal student financial aid programs. Additionally, the Clery Act requires timely notification to campus members whenever a crime represents an ongoing threat to the safety of students or employees.

 

Timely Warning
The timely warning is triggered when the Virginia Union University Police identify a reported crime that poses an ongoing threat to students, faculty employees and guests. The decision to inform the community shall be based upon the known facts of an incident.

The President of Virginia Union University or designee, in consultation with the Chief of Police, will decide whether to inform the VUU community of possible ongoing criminal behavior and/or other events that may present an ongoing threat or risk to members of the University community. Such timely warning provides opportunity for individuals to take reasonable precautions for their safety. Crimes that occur outside of the “core campus geography” will be evaluated on a case by case basis. If there is ongoing threat information will be posted on the VUU Home web page or a text alert will be sent so that students, faculty, and staff are aware and that reasonable precautions can be taken for their safety.

Timely Warning Incidents
The University community will be notified of crimes that represent an ongoing threat to students and employees. They may stem from reports to University police or other state or local agencies. Those crimes that prompt a timely notification could include, but are not limited to:

• Murder

• Non-Negligent Manslaughter

• Forcible Sexual Offenses

• Robbery

• Aggravated Assault

• Arson

• Burglary

 

PROCEDURES

Notification Process
1. The Chief of Police or the senior police officer on duty will inform the VUU President or designee of any crime that may pose an ongoing threat to the personal safety of students, staff, patients or visitors.

 

2. The VUU President or designee, in consultation with the Chief of Police, and the Director of Public Relations and Assistant to the President will determine whether the crime requires a timely warning, and will promptly notify the VUU communities of the:

a. Nature of the crime or immediate threat;

b. Location, date and time of crime;

c. Description of any suspect(s);

d. Action recommended for University members;

e. Crime prevention information, and;

f. Contact number for the VUU Police Department

The timely warning is distributed by the VUU Information Technology Department and the VUU Police Department.

 

VUU Notification System
In notifying the VUU community, one or more of the following communication channels may be employed as appropriate:

• An e-mail message sent with more detailed information to everyone with a VUU e-mail account.

 

• Posting on the VUU  Website at www.vuu.edu  which will be updated regularly with information and instructions about how to respond in an emergency situation.

 

Text messaging, which is a primary communication channel for any closings and delays for inclement weather.   

 

 

 

Daily Incident Log
The VUU Police Department will maintain an Incident Log in the VUU Police Department office, which is available for public review daily. The log will include the nature, date, time and general location of the incidents reported, as well as the disposition of the complaint, if that is known at the time the log is created.

The VUU Police Department reserves the right to exclude crime report information from the log in circumstances where posting may compromise ongoing police operations. Faculty, staff and students are encouraged to review the Incident Log periodically to become more familiar with the types and locations of incidents that may impact Virginia Union University.